Drug and Alcohol Policy

We are committed to ensuring that all employees are fit to perform their duties safely and effectively. This includes preventing impairment from alcohol or drugs in the workplace, on client sites, or while representing RGA externally.   This policy forms part of RGA’s wider Health, Safety, and Wellbeing framework and applies to all employees, contractors, and third parties working for or on behalf of RGA.

Preventative Measures

To reduce the risk of employees attending work under the influence of alcohol or drugs, RGA:

• Communicates clear expectations through induction and ongoing awareness training
• Includes substance misuse awareness in regular Health & Safety briefings
• Requires employees to report any conditions or medications that may impair their ability to work safely
• Encourages employees to seek support via HR or occupational health if they have a substance use issue

Testing Requirements

RGA may implement drug and alcohol testing under the following circumstances:

• Reasonable Cause: Where there is evidence or suspicion of impairment that could compromise safety, performance, or client obligations
• Post-Incident: Following an incident or near-miss where substance use may have contributed
• Return-to-Duty: After a policy violation or completion of a substance abuse treatment programme

Testing Frequency & Substances:

• Testing is conducted as required, not routinely, and only in accordance with applicable law
• Substances tested may include alcohol and commonly abused drugs (e.g., cannabis, cocaine, opiates, amphetamines)

Management of Results:

• Test results are treated confidentially
• Positive results are escalated to HR and senior management for review
• Appropriate actions may include referral to support services, additional monitoring, or disciplinary procedures

Return-to-Duty & Unannounced Testing

• Employees returning to work following a violation or substance abuse treatment may be subject to return-to-duty testing to ensure they are fit for work
• RGA reserves the right to implement unannounced testing in these cases as a precautionary measure to protect employees, clients, and business operations

Compliance & Enforcement

• All employees must comply with this policy. Failure to do so may result in disciplinary action up to and including termination
• Employees are encouraged to report concerns regarding substance misuse via line management or HR
• All reports are treated confidentially and investigated in accordance with RGA procedures

Policy Review

This policy is reviewed annually or following any changes in legislation, business operations, or incident learnings, to ensure ongoing compliance and effectiveness.

Approved By:   R Gauldie, Director

5^th February 2026